Your All-In-One Web Based Project Management Tool

Connectivity is of utmost importance in today’s project management world. The more we can connect, not only with others, but within our personal office environment, the better. For example, having a web based project management tool that connects to email and allows file sharing is a much better option than one that doesn’t network with the rest of your computer.

Because businesses depend heavily on the use of email to communicate, a web based project management tool that sends alerts via email is almost a requirement. Instead of having to log into the tool and search for the latest updates, changes and other project information are sent directly to email and are brought to the users attention as soon as it occurs. When it comes to running a project smoothly, visibility is one of the  most important factors. The more everyone can operate on the same page, the better.

File upload abilities built-in to a project management tool is also extremely convenient. While files can be emailed, it is much better to keep associated files attached and connected to the rest of the project information. For example, with SantexQ, if you recently set up a task, you can attach a file or to that specific task on The Q and it won’t get lost among the myriad of emails we receive each day.

Project management tools are also great for sharing contact information or other reference materials. By posting online in one central space, all users can access it any time without having to search through their own computer or bothering another team member.

Lastly, project communication can be improved by using message boards. Built-in message boards are a useful way to communicate not only with your project team but with clients. Web based project management tools that include this function are convenient because project information and all the discussion that follows can be posted and automatically sent, by email, to all the desired parties. This type of communication is useful even for those who don’t necessarily need to participate in the discussion, as it helps with general project visibility.

With the undeniable power of the Internet and the rise of social media, it’s no surprise that connectivity is key. Being able to connect with people in the next office just as easily as someone on the other side of the world is something we are always looking to improve. Onward!

Most web based project management tools are designed to accommodate any type of project management, whether you are designing a website, developing a product or building a bridge. However, these different areas do have differences that require tools with different features.

Features such as PDF invoice creation and punch clock may be useful to some but not to others. One sign of a good web based project management tool is if can be adapted to fit your needs. Tools that have too many features can actual hinder organization and progress, not to mention they come with a big price tag. Ultimately, the purpose of using an online project management tool is to better organize your work flow and maximize communication efficiency. If the tool that you are using does not accomplish this, then perhaps you aren’t using the right tool for your business.

To find what features are the best fit for your particular company, think about what area you’d most like to improve. If you are looking to improve communication, choose a tool that has a message board and/or one that sends email reminders to its users when changes have been made. If keeping an accurate record of billable hours is your focus, choose a tool that excels in task tracking and, better yet, one that can turn recorded hours into an invoice.

Whatever type of projects you are handling, the right web based tool can make all the difference. What industry do you work in and what tool is the best fit for your company’s needs? Feel free to share your thoughts in the comments!